— Office of the Vice Chancellor for Research — Research Resources — Clinical Research — Clinical Research Recruitment — Opt-In

Opt-In

With Opt-in, you can reach Nebraska Medicine patients who have chosen to take advantage of research opportunities. To get started, connect with the Vice Chancellor for Research recruiting team.

Opt-In Methods

Phone calls

Once phone numbers are given to the study team in small batches through an Excel sheet, they update the recruitment team on who has been contacted and when they need more. A phone call template is available and anyone on the team making calls must go through opt-in training with the Vice Chancellor for Research’s recruiting team.

Emails

By using the email template, the study team creates email messages and sends them to the Vice Chancellor for Research’s recruitment team for review. Once approved by the Internal Review Board, the recruitment team sends out the emails through the clinical research recruitment email in small batches. Potential study participants are given directions to contact the study team.

Mailed letters

Mailed letters are written and sent out by the study team, by using the written letter template.

OneChart Patient Portal Messages

This opt-in method sends a message to patients through the OneChart Patient Portal (also known as MyChart). After writing your script using the patient portal template, it will need to be reviewed by multiple committees in order to receive approval.

Pro Tip: Start the script writing process as early as possible in your study, as set up will likely take time.

Compensating participants? Review the compensation language document for Internal Review Board approved phrases for recruitment materials here.

How much does Opt-In cost?

Feasibility numbers are subsidized by GP IDeA-CTR, however, the data pull is charged at $60 per hour. We can work with you to give you an estimate.
TheVice Chancellor for Research’s recruitment team may charge a fee for services. For more information, email our team.

Can I have medical record number numbers or other patient information?

In order to obtain Medical Record Numbers or other protected health information, you must justify your reasoning with the IRB.

I've already done opt-in training for a previous study, do I need to do it again?

Yes, you need to do opt-in training every time as it is study specific.

Can I use all of the opt-in recruitment tactics?

You can only contact each patient three times. You can use the same tactic each time (e.g. three emails) or you can combine tactics (e.g. email as first contact, phone calls as contacts two and three). It's up to your team and target demographic.