Last year, Zoom became an integral part of our work and personal lives, and we’ve all become more comfortable with using it. Coordinating, communicating and setting up a Zoom meeting has become routine. And sometimes with routines we skip a step or cut a corner or forget why we followed certain processes.
IT's Department of Video Operations would like to remind everyone to take appropriate steps to safeguard your Zoom meetings. "Zoombombing" is still a very real threat. It has happened and it will happen again if measures are not taken to secure your meeting.
Below are a few tips and recommendations to make sure a Zoom meeting is secure:
- Do not advertise your private Zoom meeting on a public facing webpage with the embedded password included. This includes the UNMC and Nebraska Medicine websites, social media, etc. (www.unmc.edu and www.nebraskamed.com are not safe).
- Do advertise your meeting on sites requiring logins and passwords. (https://info.unmc.edu and https://now.nebraskamed.com are safe.)
If your meeting includes outside participants (non-employee, non-colleagues) take additional measures to safeguard your meetings.
Pre meeting safeguards:
- Require registration for your meeting
- Enable the Waiting Room feature
- Enable Only Authenticated Users can join
In meeting safeguards:
- Disable "Annotation" when screen sharing
- Lock meeting
- Disable chat
- Disable rename
- Use host controls
These are just a few of the steps you can take to secure your Zoom event. Not all security features work in every situation.
If you take the steps to secure your meeting, you will prevent uninvited guests from entering your Zoom event and disrupting your event.