A steering committee composed of personnel from all UNMC colleges and units has officially begun developing a new faculty records system that will be implemented across the entire campus.
The new system will help UNMC comply with a suggestion from The Higher Learning Commission of the North Central Association of Colleges and Schools (HLC-NCA), which visited the medical center last year.
“While the HLC-NCA team was very pleased by much of what they saw here, they did suggest that we implement a standard method of handling our faculty records,” said John Adams, Ph.D., assistant vice chancellor for business and planning. “Currently, a centralized way of handling faculty records doesn’t exist on campus and it’s important that we remedy that.”
The UNMC committee is charged with developing a system that will manage actions such as hiring, promotion and tenure status for each faculty member, Dr. Adams said.
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“There’s an immense amount of information produced in the hiring of a faculty member alone,” Trant said. “We want our system to be able to store this and other important faculty information and filter it so it can be accessed and used efficiently across campus.”
The team didn’t have to look far when searching for a platform on which to build the new system.
Joe Sisson, M.D., chief of UNMC’s Pulmonary, Critical Care, Sleep and Allergy Section in the department of internal medicine, earlier had devised the Academic Department Information System (ADIS) to help the internal medicine department keep track of information concerning its faculty.
Before the HLC-NCA team’s suggestion, the College of Medicine already was planning to implement ADIS in every department. After viewing similar applications from external sources, Dr. Adams and others decided ADIS would suit the campus-wide needs as well.
“Dr. Sisson’s system is flexible and powerful,” said Mike McGlade, senior associate dean for administration and director of finance in the College of Medicine and a member of the faculty records steering committee. “It fits what we are looking for at a college level as well as for the entire campus.”
While the College of Medicine will implement the entire ADIS system, which has capabilities well beyond records management, the rest of the campus will simply use the system as a platform to manage faculty records, Dr. Adams said.
But once ADIS is up and running in the College of Medicine, using it in the other colleges may become an option, McGlade said.
Dr. Adams said the initial implementation of the new faculty records system should begin July 1.
Here is a list of the steering committee members charged with developing the new faculty records system:
- Laura Bashus, administrator in the College of Public Health;
- Kathy Carroll, administrator in the College of Dentistry;
- Geoff Gloeb, senior applications system programmer/analyst with UNMC Information Technology Services;
- Penny Horner, finance and administration manager in the Munroe-Meyer Institute;
- Kerry Lytle, administrator in the College of Pharmacy;
- Mike McGlade, senior associate dean for administration and director of finance in the College of Medicine;
- Joan McGovern, coordinator in UNMC Academic Services;
- Linda Merriman, coordinator in UNMC Academic Services;
- Sue Miyeno, administrator in the School of Allied Health Professions;
- David Padgett, programmer and analyst with UNMC Information Technology Services;
- Cheryl Thompson, Ph.D., associate professor in the College of Nursing;
- Lee Trant, associate director of applications services with UNMC Information Technology Services; and
- Matt Winfrey, associate director of administration and external affairs at the Eppley Institute.