Vancouver, British Columbia
Sunday, March 7, 1999
3:00 to 6:00 P.M.
1. Members in attendance
Drs. Gary Hill (chair) Larry Haisch, Craig Passon, Henry St. Germain (guest), Deb Cobb, Tom Berry, Deb Schwenck (guest), Dick McCoy, Poonam Jain (guest), John Killip, Dorothy McComb, Tilly Peters (guest), John Reinhardt, and Rick Pink.
2. Review and approval of minutes from March 1, 1998
The minutes from last year's annual meeting of the Executive Council were approved as written.
3. Report on 1999 section program.
Dr. Tom Berry (chair-elect) described our 1999 program, which is entitled: "Seven Habits of an Effective Dental Educator." Our program is jointly sponsored by the Sections on Operative Dentistry, Community and Preventive Dentistry, Behavioral Science, and Biomaterials.
4. Report on 2000 section program.
Dr. John Reinhardt (secretary) presented a proposal for next year's program. The meeting's theme will be: "Strengthening Alliances, Expanding Horizons" with emphasis on the relationship of dental education to the Academic Health Center, the University, Government, etc. The preliminary proposal dealt with exploring Operative Dentistry's alliances in education, research, service, and industry. A possible title for the program would be "Beyond DK (or Decay) in Y2K" to acknowledge the changing field of operative dentistry and how it now extends beyond the mechanical restoration of caries and involves many alliances with other professionals, both within and beyond traditional dental education. After some discussion, the Council members felt that this program might be developed into a symposium, rather than a section program. Drs. Passon and Reinhardt will explore that possibility. Further discussion led to the possibility of designing a program or symposium on the topic of collaboration among dental schools to share clinical treatment and outcome data from dental patients. Such sharing could provide greater "evidence" for the success or failures of treatments that we currently use.
5. Nominating Committee Report
Dr. Tom Berry presented the proposed slate of candidates for member at large (Drs. James Simon, UOP; Dr. Frank Robertello, Virginia; Dr. Ed DeSchepper, Indiana; and Dr. Dan Sneed, South Carolina) and secretary (Dr. Richard McCoy, Washington). A call for additional nominees from the floor will be made at tomorrow's business meeting.
6. C.O.D.E. Report
Dr. Larry Haisch, National Director of C.O.D.E., presented a report on the year's activities of the six regions. This has been a very successful year for C.O.D.E., and Dr. Haisch was commended for his efforts. It was suggested that all regions submit their annual meeting reports to Dr. Haisch in electronic form, in order to minimize the clerical input required by Dr. Haisch and his staff. In addition, the electronic reports could easily be placed on the section's WEB page. There was discussion on further utilizing the regional C.O.D.E. meetings to debate evidence-based treatment (i.e., having individual attendees bring supporting documents for discussion on specific assigned topics) and send the conclusions to the Academy of Operative Dentistry's Special Projects Committee (SPC). The SPC is working on a set of "guidelines" for treatment decisions in operative dentistry.
7. Councilor's Report
Dr. Craig Passon, Councilor, presented a detailed report on his activities. Following are the highlights:
a. Section Communications
The section newsletter was distributed. Dr. Passon has developed a two-sheet standard format that saves on production costs over the folded 11x17 sheets. The section's WEB page was discussed, and it was decided to continue to provide a customized page which is linked to the basic Operative Dentistry section page maintained by the AADS. At the present time the customized page is located on the Univ. of Colorado server, and maintained by Dr. Passon. The Web site is going to be moved soon to the server at the AADS. A notice of the move will be sent to the members of the section. Council members were reminded that we have the capability of sending electronic information to all section members via the section's list-serve. You are a member of the list-serve if you are a member of this Section and you sent your email address to the AADS.
b. Financial Report
The section has a "current balance" of $2,928.01. There are expenses for this year yet to be posted to the account. However, the balance looks healthy and growing. In a couple of years we could look at further funding of Section projects.
c. Section status
Our Section was approved again this year. We receive several positive comments based on our activities during the past year. We should consider hosting a Symposium soon. We were reminded to attend and encourage the attendance of other members at our annual business meeting, immediately following the program.
d. Interim meeting report
The interim meeting (Council of Sections) was held in Baltimore, MD in November, 1998. The main subjects of the meeting were the proposed restructuring of the AADS governance and the project pool grant system.
e. Annual report
Copies of our section's annual report were distributed and discussed. Dr. Passon requested input on the goals and accomplishments section. Changes of the Goals should be submitted to Dr. Passon. He also encouraged the new Chair (Dr. Berry) and the Chair-elect (Dr. Reinhardt) to select one goal and try to work on it for the year in which they are Chair.
f. Council of Sections meeting (this session)
Dr. Hill reported on the first Council of Sections meeting held yesterday (Saturday) starting at noon. There are two more COS meetings to be held.
g. "Counselor-in-training"
Since Dr. Passon is beginning his sixth and final year as our section's councilor, the executive council discussed electing a "trainee" to learn the tasks of the councilor. Although this trainee would not be guaranteed election to become councilor in the following year, one who had gained this experience would likely be a very strong candidate. The executive council thought that the concept of allowing someone to become a trainee was good, and will seek nominees for this unofficial position at the business meeting. A motion will be brought forth at the business meeting to establish the position of "Councilor-elect". If the motion passes then nominations for the position will be called. The person elected to the new Councilor-elect position will be the Councilor at the conclusion of the 2000 AADS annual meeting.
h. By-laws
The Operative Dentistry Section currently does not have by-laws. We discussed the value of having by-laws, and Dr. Passon offered to draft some for the section. He will proceed to do so. A draft will be made available for discussion at the next annual meeting of the Operative Dentistry Section.
8. New Business
Dr. Passon and others discussed our current joint national project with the Academy of Operative Dentistry (Special Projects Committee) in developing guidelines for operative dentistry treatment. A potential future project which was discussed with some enthusiasm is the development of a protocol for collecting data on clinical treatment and outcomes across various dental schools and "pooling" those data. Coordination of this central databank could be a function of the section.